How to Repair Microsoft Excel Files

Microsoft Excel files are used for the purpose of creating payrolls and budget estimates. They make use of two file extensions, .xls and .xlsx. The .xls extension is used by versions of the Microsoft Excel that were released prior to MS Excel 2007. All of the subsequent versions of the software make use of the .xlsx extension for Microsoft Excel files. You must have the MS Excel 2007 or higher running on your PC if you want to open or edit Microsoft Excel files having an .xlsx extension.

• Part 1: How to Repair Microsoft Excel Files Manually
• Part 2: Repair Microsoft Excel Files with Excel Repair Tool

Troubles of the Microsoft Excel File Problem

Microsoft Excel files are considered to be the most stable files on the computer system. They hardly get corrupted. However, sometimes the Excel files become vulnerable to corruption and get damaged. The data present in them gets lost and you can’t find a way to recover them. If you want to ensure that the contents of the Microsoft Excel files don’t get lost permanently then you will have to repair Microsoft Excel files. The best way of doing that is to make use an Excel repair tool. It can help in restoring the content of the corrupted Excel files in a safe and secure manner.

One of the reasons why a Microsoft Excel file might become corrupted is because there is an issue with the Microsoft Excel software. The MS Excel software is known to encounter problems if it hasn’t been installed properly. In such cases, the software can cause the Excel files to corrupt and display error messages for no reason at all. The best way to deal with a malfunctioning Excel software program is to uninstall it from the computer system and then reinstall it again in a proper manner. This will ensure that the Excel files don’t get corrupted again.

Part 1: How to Repair Microsoft Excel Files Manually

1. Using the Open and Repair Function

• Press File button and then click on Open.
• Choose the folder and location where the corrupted Microsoft Excel file is present.
• When the Open dialog box appears, choose the corrupted Microsoft Excel file.
• Press the arrow button present right next to the Open option. After that, choose the option Open and Repair.
• Choose the Repair function to restore as much of the data of the Microsoft Excel file as possible.

If data recovery isn’t possible with the Repair function, choose the option of Extract Data. It can help in extracting formulas and values from the Microsoft Excel file.

2. Restore Data When the Microsoft Excel File is Open

Take back the Microsoft Excel file to its last saved version: You can take back the Microsoft Excel file to its last save version if the Excel file got corrupted while you were working on it but hadn’t saved the changes you had made to it.

• Press File button and then click on Open.
• Select the Microsoft Excel file that is open and double-click on it.
• Press the Yes button to reopen the Microsoft Excel file.

The Microsoft Excel file is going to open and won’t have any changes present in it which might have been responsible for causing the corruption.

3. Save a Backup of the Microsoft Excel File Automatically

Having a backup copy of the Microsoft Excel file will ensure that you don’t lose your data if your Microsoft Excel file becomes damaged or gets deleted by accident.

• Press File button and then after that press the Save As option.
• Press Computer button and then after that press the Browse option.
• When the Save As dialog box appears, press the arrow that is present right next to Tools option. After that, press the option of General Options.
• When the General Options dialog box appears, check mark on the box, Always Create Backup.

Part 2: Repair Microsoft Excel Files with Excel Repair Tool

If the manual methods of Excel file recovery don’t work then it becomes inevitable to use an Excel repair tool. The best such tool available on the internet at the moment is the Stellar Phoenix Excel Repair.

Step 1 Adding your corrupt Microsoft Excel files to search;

Step 2 List of searched files disply in the result section;

Step 3 Preview of selected files and save it to your preferred location.