Email Archiving yog lub suab ua los ntawm kev capturing, khaws cia thiab categorizing email tsheb tau txais los yog xa mus los ntawm ib tug neeg, lub koom haum los yog cuv npe kev pab cuam. Qhov no tau ntev tau txais yuav los ntawm ntau cov koom haum - neeg ua hauj lwm pom tau tias nws yooj yim mus rau retrieve thiab rov qab cov lus qhia relayed ntawm ua lag ua luam emails, managers nrhiav nws yooj yim mus nrhiav tau rau cov ntaub ntawv rau txhua xyoo audits thiab cov kws lij choj pom tau tias nws yooj yim mus khaws cia tsis pub leej twg email sib tham uas yuav siv tau mus pab nrog soj ntsuam thiab sab nraud kev tsis sib haum.
Nyob rau hauv luv luv, email archiving ua rau koj inbox huv thiab yooj yim rau kev tswj. Nws yog ib tug zem vim li cas tsis muaj coob tus neeg ua nws ib tug xyaum archive lawv tus kheej emails. Thaum neeg email archives feem ntau yog khaws cia rau magnetic tapes thiab disk arrays, feem ntau tus kheej email archives yog khaws cia nyob rau hauv cov huab. Emails yog indexed systematically nyob rau hauv cov archives ces hais tias nws yuav tsum tau ceev mus nrhiav kom tau ib lub ntxiv.
Muaj ntau ntau yam uas koj yuav archive nrog rau cov email lus. Qhov tseem ceeb tshaj yuav email attachments thiab nws cov txuam metadata. Tsis tas li ntawd, koj ua tau kuj archive daim qhia hnub hli, hu, sau ntawv thiab instant lus.
Part 1: Yog vim li cas koj yuav tsum Khaws Koj Email ruaj archived thiab yooj yim Yoojyim
Muaj ntau ntau ntawm yog vim li cas vim li cas koj yuav tsum ua email archiving nyob rau hauv tsev thiab ua hauj lwm. Ntawm no yog peb cov sab saum toj 5 yog vim li cas:
- Cia: koj email inbox yog lub hub ntawm koj txhua txhua hnub ua lag ua luam thiab kev sib - tshwj xeeb tshaj yog tam sim no hais tias nws yog muaj peev xwm mus sync nrog ntau ntawm koj cov kev pab cuam xws li kev sib raug zoo xov xwm account, daim qhia hnub hli, hu, peb tes num tswj saib xyuas thiab lwm yam Archiving yuav optimize koj cov cia qhov chaw uas koj yuav tau ua kev tshawb nrhiav nyob rau hauv koj email inboxes zoo.
- Ua raws li: nrhiav ntaub ntawv nyob rau hauv koj inbox yuav taxing thiab lub sij hawm-siv. Rau ib txhia tuam txhab uas muag, cov tsoom fwv yuav tsum tau ua hauj lwm rau archive lawv hluav taws xob sib txuas lus yog li ntawd lawv yuav tsum tau retrieved yooj yim thaum uas yuav tsum tau nyob rau hauv ib qho kev tshawb. Cov tib neeg yuav nrhiav tau qhov no pab tau thaum ua se ntaub ntawv rau lub caij rolls los ntawm.
- Email Management: automating lub Khaws cia thiab indexing txheej txheem ntawm cov khoom thiab ntsaws emails yuav tsis tau tsuas yog tseg tau chaw rau koj email account tab sis kuj ua rau koj inbox nqus tsev vacuum. Nws yog ib txoj kev zoo rau categorize sib tham hais txog ib tug kev qhov project (xws li Project X) los yog lub hom phiaj (piv txwv li mus ncig teb chaws Cov ntaub ntawv). Qhov no txoj kev, koj yuav instantly paub tias qhov twg mus nrhiav cov kev email ntawm.
- Ua kom Productivity: yog muaj emails txheeb tawm systematically, koj yuav tsum tau mus koom rau ib qho tseem ceeb uas sawv daws yuav thawj thiab nrog cov tsawg kawg yog ib qho tseem ceeb thaum twg koj yuav free. Muaj cov emails txiav txheeb kuj yooj yim rau ntau tus neeg raws li nws thiaj li muaj cov hassle ua manually.
- Muaj teeb meem loj rov qab: koj yuav tsum tau ntawd so tawm tag nrho koj cov emails, koj yuav phem uas koj yuav tau txais qhov tseem ceeb sawv daws yuav rov qab los ntawm koj email archive. Nws yog ib lub quickest thiab yooj yim txoj kev los koj cov ntaub ntawv.
Part 2: Yuav ua li cas Cia koj Email Archiving
Yog koj Microsoft Outlook mam li nco dheev tub ceevxwm mus rau ib qho excruciating nkag thiab ib tug yooj yim email yuav siv sij hawm ib tug ntev lub sij hawm xa tawm? Qhov no yog tej zaum vim hais tias koj lub mailbox tau ua ho cev ntas. Mus xyuas yuav ua li cas tsam koj lub mailbox yog, txhua yam koj yuav tau ua yog mus rau ntaub ntawv> nplaub tshev> khoom> Cia - xwb, right-click yam ntawm koj folders thiab nias rau ntawm Properties thaum lub dropdown xaiv zoo nkaus li.
Yog lub neej ntawd, Microsoft Outlook txiav yuav email archiving koj deleted khoom , xa khoom , raws li zoo raws li tso cai paub tab thiab Calendar khoom. Txawm li cas los, Yog hais tias koj tau txais pua pua ntawm cov emails txhua hnub, tej zaum koj yuav xav kom koj muab up email archiving commands tswj koj Microsoft Outlook mailbox.
Ntawm no yog cov tsib kauj ruam los mus teem koj pib Archive nqis:
- Tsim lub zos tshiab folders rau nyiaj tso ncaj tshiab archived Mail
Nrhiav rau kuv Computer thiab txoj cai-nias rau ntawm nws. Xaiv Tshiab nplaub tshev thiab lub npe nws kom zoo. Yog hais tias koj nrhiav tsis tau no, tej zaum koj yuav muaj ib tug laus version ntawm Microsoft Outlook - nyob rau hauv cov ntaub ntawv no, xaiv cov ntaub ntawv> Archive thiab hloov cov hnub nyob rau hauv lub Archive khoom loj tshaj ... kev xaiv.
- Tsim tshiab Archiving Rule
Mus nrhiav kom tau ib tug tshiab txoj cai, nyem rau ntawm cov cuab yeej rau> kev cai thiab xaiv txauv los ntawm lub rau kuv Computer ya. Nrhiav cov + khawm nyob hauv qab ntawm cov qhov rai thiab nias rau ntawm nws. Lub npe tus tshiab Archiving Rule tsim nyog.
- Txiav txim seb lub sij hawm lub sij hawm thiab lo lus uas peb folders
Nias lub Thaum ib tug tshiab lus tuaj txog tab thiab txhais tau lub Hnub Tau Txais thiab Koj cov nram qab kev uaraws li. Nias lub Enabled daim tshev box thiab nias OK . Yog hais tias koj muaj ib tug laus version ntawm Microsoft outlook, mus rau cov cuab yeej rau> ntawm kev xaiv> Lwm yam> Nws pib Archive ua cov kev hloov no.
- Thov lub tshiab txoj cai nyob rau hauv uas twb muaj lawm email folders
Tam sim no uas koj tau teem no tshiab Archiving Rule rau cov lus tshiab, thov nws mus rau koj tus qub emails li zoo. Ua li no, highlight lub mail ceev thiab mus rau lus > R ules mus qhib ib txoj cai.
- Mus saib lub archived email lus
Koj yuav tsum tam sim no yuav tau pom hais tias muaj ntau qhov chaw cia rau koj lub mailbox. Yog xav tau rau koj tus email archive, cia li saib rau lawv nyob rau sab laug-sab qhov twg lub folders yog. Lawv yuav tsum tam sim no muaj nyob rau hauv lub rau kuv Computer nplaub tshev.
Part 3: Lub tswv yim & Tricks Rau Email Archiving
Ntawm no yog ib co tswv yim thiab tricks yuav ua rau email archiving ua hauj lwm zoo dua rau koj:
- Personalize koj ua ntawv thov system. Nws tsis txhais hais tias yog ib tug system ua hauj lwm rau koj tus phooj ywg, nws yuav ua hauj lwm rau koj vim hais tias muaj peb hom neeg nyob rau hauv ntiaj teb no: Searchers , leeg thiab Taggers . Searchers tsis ua npaum li cas organizing vim hais tias lawv ntseeg hais tias cov kev tshawb fawb lub cuab tam yog lawv tus zoo phooj ywg. Cov neeg uas ntseeg hais tias txhua yam nws muaj nws ib qho chaw hu ua leeg . Taggers yog txoj kev hlub tus me nyuam ntawm ob - lawv muab tso rau emails nyob rau hauv ntau cov kev cov ntaub ntawv thiab prefers mus nrhiav los yeej muaj.
- Npaj koj xa khoom yog li ntawd koj yuav tau yooj yim nrhiav tau qhov email hais tias tus sender yog ntseeg hais tias koj tsis tau xa mus.
- Ua kom koj Archiving kev cai ua hauj lwm rau koj. Koj yuav tsum tau tam sim no paub qhov txawv ntawm koj tuaj thiab ntsaws emails - siv txoj kev paub no los customize koj cov kev cai. Qhov no yuav txo tau tus nqi ntawm cov phau ntawv ua hauj lwm koj yuav tau ua.
- Lub npe koj folders li meej li sai tau. Qhov no yog kom koj tsis txhob hnov qab dab tsi koj tau ua tau nug koj email kev pab rau xaiv thiab archive nyob rau hauv ib sis.
- Rho tawm pliaj emails sai li sai tau raws li nws tuaj txog. Zoo tseem, unsubscribe rau ntawv xov xwm hais tias yog tsis muaj ntev ntawm ib tug txaus siab rau koj.
Raws li koj tau pom, npaj koj cov hluav taws xob cov ntawv uas yog ib daim ncuav mog qab zib. Nco ntsoov, nws yog ib tug hassle thaum xub thawj los mus teeb koj email chaw muab kev pab kom email archiving rau koj. Txawm li cas los, ib zaug koj muaj nws mus thiab ciav, nws yuav super pab tau thiab yuav cawm koj copious nqi ntawm lub sij hawm.
