Pehea e mālamaʻoukou i kou Email Archiving

Email Archiving mea i ka hana nona iho kanawai o hoʻopio aku i, ka hoola ana a me ka categorizing leka uila kalepa ae la lakou i loaa ai hoouna ia e kekahi kanaka, hui a kauoho hana. Keia mea ua loihi, ua aponoia e na mea he nui i ka hoʻolālā -? Aaiuo loaʻa pono o ka e loaʻa nā mea a hoola i 'ike Na lâkou i waena o pāʻoihana emails, nā man- akia loaʻa hiki pono e huli ia no ka' ikepili no ka makahiki audits a me ka loio imi mea maʻalahi e hookoe mai i ua anamanaʻo leka uila i kamaʻilio i hiki ke hoʻohana e kokua na noiʻiʻana, a mawaho hoopaapaa.

Ma pōkole, leka uila archiving mālama i kou inbox maemae a me ka pono o ke kahu ai. He He kupanaha no ke aha la i na kanaka e ia i kekahi mea e Archive i ko lakou kino emails. Oiai hui kālepa leka uila palapala i ana waiho waho maʻume mākenēki leki a me ka pā hōkū huihui ikehu lā, i mālama loa pilikino leka uila palapala i loko o ke ao. Emails i Papa kuhikuhi systematically i loko o kēia mau palapala no laila, i ka mea makemake e wikiwiki i ka huli 'ana i ka' ike.

He nui na mea i oe hiki Archive a me ka leka uila memo. Ka mea nui wale makemake e leka uila mea pākuʻi a me kona pili metadata. Eia kekahi, e hiki no hoi Archive calendars, hui 'ana, a me ka memo manawa, nā memo.

Mahele 1: No ke aha la oe hea hana To E mālamaʻoukou i kou Email maluhia Archive A hiki wawe ka ho'āmana i

Aia i nui o nā kumu no ke aha la oe e hana leka uila archiving ma ka home a me ka hana. Eia nō mākou luna 5 kumu:

1. Waho pūnaewele: kāu leka uila inbox o ka Hub o kou kela la i keia pāʻoihana a me ka mākau hoʻokaʻaʻike - oi loa kēia manawa i ka mea i hiki ke lōkahi me na mea he nui o oe kikohoʻe lawelawe e like nohona Media pau, calendars, hui 'ana, papahana'ōnaehana manakia etc. Archiving hiki hoʻoikaika i kou kikohoʻe pūnaewele makahiki no laila, ia oe e e hiki ke hana ka huli ma kou leka uila inboxes ka pono.
   
   
2. O ka hoʻokō ': loaa ia' ike i loko o kou inbox hiki ke helu auhau ana a me ka manawa-e hoopau ana. No kekahi poʻe, i ke aupuni koi? Aaiuo e Archive lākou lolouila ke kamaʻilio no laila, i ka mea hiki ke kiʻi 'hiki wawe ka wā pono ai i loko o ka hoʻokolokolo' ana. Keia mau mea kōkua kanaka e loaʻa ka wā auhau waiho 'kau palapala ana.
   
   
3. Email Management: automating ka o kahi waiho waho a me ka hōʻinideka kaʻina o hoʻopā ai a me kona mau mokuna; emails e hoola i wale nō makahiki ma luna o kāu leka uila no akā, no hoi e kou inbox wahine holoi. He He alanui nui e categorize i kamaʻilio e pili ana i kekahi mau 'papahana (e like Project X) a me ka manao ikaika (e like Travel Nā Palapala). Keia ala, e, e loaa ia i kahi e nānā i ka ho'ākāka 'ia i leka uila ma.
   
   
4. E hoomahuahua oe i Productivity: ma ka emails i hoʻokaʻina 'mai systematically, oe e e hiki ke malama i ka nui poʻe mua, a hana aku me ka liʻiliʻi loa o ka nui i na manawa e noa. Me kēia mau emails akomi i hoʻokaʻina 'mea i pono no na kanaka e like me ka mea ho'ēmi i kā ka hassle o ka hana ia hana lima.
   
   
5. Poino ke ola: e oe accidentally holoi mai a pau o ko oukou mau emails, e hiki ke hoomauia ia oe ke loaa i ka nui poʻe hoʻi, mai kou leka uila Archive. He He ka quickest a easiest ala, e hoihoi mai i kouʻikepili.

Part 2: How To E mālamaʻoukou i kou Email Archiving

Ua kou Microsoft Outlook koke ka meheu o ia i ka excruciating kolo, a me ka mea leka uila i ka lōʻihi manawa e hoouna mai? Kēia mea paha no ka mea, o kou IePOIeXUE ua lilo me ka nui loa kaumaha. E nānā pehea bloated kou IePOIeXUE mea, a pau e pono ke hana ua hele i ka File> waihona> kulai> pūnaewele -ʻOkoʻa, pono-kaomi i kekahi o ko kou nā waihona, a kaomi ma luna o ka waiwai , i ka wa o ka dropdown koho i Konakele.

By paʻamau, Microsoft Outlook akomi e malama leka uila archiving kou Holoiʻia hoʻohana'iaNā , Ua hoʻouna pū 'ikamu i , e like me ka uhane, ʻano hana a me ka Alemanaka mau. Eia naʻe, ina e loaa ia haneri o emails i kela la, oe e makemake, e kukulu i ka leka uila archiving kauoha, e mālama i kou Microsoft Outlook IePOIeXUE.

Eia nō nāʻanuʻu elima e kau aku i kou Auto Archive ka palapala koho:

1. E hana hou i nā nā waihona e kuhikuhi mai hou Archive Mail
   Find On My'ē a me ka akau-kaomi ma luna o laila. Koho New waihona , a kapa ia kūponoʻia. Inā e hiki ole loaʻa i kēia, e hiki i ka mua kēia o Microsoft Outlook - ma keia hihia, wae File> Archive , a hoʻololi i ka lā ma lalo o ka Archive 'ikamu mua ma mua o ... koho.
   
   
   
   
2. E hana hou Archiving Rule
   To kukulu iho la lakou i ka hou rula, e kaomi ma luna o Mea Hana '> Na rula , a koho , e loaa hou mai o ka Ma kaʻu'ē Hoʻohana. E huli i ka + pihi ma ka lalo o ka puka aniani, a kaomi ma luna o laila. Inoa i ka hou Archiving Rule kūponoʻia.
   
   
   
   
3. Ho oholo i ka manawa au a me ka mākaʻikaʻi nā waihona
   Kaomi i ka loheʻana i ka hou memo hōʻea uku pila a me ka hoakaka i ka lā 'Oi a me ka hana i ka keia mau hananolaila. Kaomi i ka pūnaewele ponopono pahu, a kaomi OK . Inā 'oe i ka mua kēia o Microsoft Outlook, e hele i ka Mea Hana'> koho> Other> Auto Archive , e hana i kēia mau hoʻololi.
   
   
   
   
4. Pili i ka hou rula ma luna o na leka uila nā waihona
   Ano, ia oe i kau i kēia hou Archiving Rule no hou memo, pili ia i kou kahiko emails like loa. E hana i kēia, ke kahińuli i ka eke waihona, a hele i ka memo > R ules e haʻalele i kekahi rula.
   
   
   
   
5. Keʻeʻe ma ka Archive leka uila memo
   oe E manawa e hiki ke nana ole ia he mea nui pūnaewele makahiki ma luna o kou IePOIeXUE. E kiʻi i kāu leka uila Archive, e nana no ia ma ka hema-lima kolamu ma na nā waihona i. Ka mea, e ano e ma lalo o ka Ma kaʻu'ē waihona.

Mahele 3: Kōkua & ia paena No Email Archiving

Eia nō kekahi manaʻo kōkua a me nā paena e e leka uila archiving hana maikai no oe:

1. Hoʻopilikinoʻia kāu waiho 'ana nenoaiu. Ua 'aʻole i manaʻo inā he kahua hana no kou hoalauna, ka mea, e hana no oe, no ka mea, ekolu ano o kanaka i loko o kēia ao: Searchers , Filers a me ka Taggers . Searchers mai e hana i ka hoʻolālā mua, no ka mea, e manaoio mai i ka huli 'ana i nā mea hana,ʻo ia kā lākou mau hoapili. People ka mea e manaoio i na mea a pau i kona 'ilepili wahi i kapaia Filers . Taggers o ke aloha keiki o nā - ka mea, i emails i loko o oi mau AEIU a me ka makemake o nā, e huli, mai ia wahi.
   
   
2. E hoʻolālā ai i kou hoʻouna pū hoʻohana'iaNā ai ia oe ke huli 'ana i ka leka uila i ka mea i hoʻounaʻia ka hoomaopopoia ana oe i ole hoouna mai.
   
   
3. E kou Archiving Na rula hana no oe. Oe E Ano, ke ike i ke kumu o kou e hoʻopā ai a me kona mau mokuna; emails - hoʻohana i kēiaʻike i hoʻopilikino i kou mau rula. Kēia e kń i ka nui o ka manuale hana oe e pono e hana ai.
   
   
   
   
4. Name kou nā waihona i akaka i hiki. Kēia mea āu i noi mea maoli kou leka uila hana e Hoʻokaʻina 'ia a me ka Archive i loko o kēlā me kēia waihona ai ia oe e mai hoʻopoina.
   
   
5. E kāpae i hua'ōlelo i makemake emails like koke me ia nei. Maikaʻi nō, unsubscribe i ka newsletters i mea ole hou o ka hoihoi ia oe.

Me oe e ike, e hoʻolālā i kou lolouila IePOIeXUE mea he apana o ke kaka. Sure, ia mea he hassle ma mua i ka AUOO kou leka uila pūnaewele e malama i leka uila archiving no oe. Eia naʻe, koke oe i ka mea i a me ka holo ana, ia e ia iā Naha Pōhaku pono keia mau mea, a, e hoola oe copious nui o ka manawa.